Council & Positions

Scholarship: Full In-State Tuition

Office Hours: 10 hrs per week

Total Involvement Hours: 320 per semester (average 20 hrs per week)

• Acts as chairman over the Alumni Ambassador Council.
• Assists and guides Alumni Ambassador members in their individual responsibilities.
  • Training, Retreats, and Weekly correlation meetings.
• Participates as a board member of the Utah Tech University Alumni Association.
• Participates and conducts Alumni Ambassador council interviews along with the Alumni Board.
• Conduct Alumni Ambassador Council member interviews at mid-term.
• Maintains contact with Alumni Director/ UTAA Advisor.
• Prepares and files reports required. Included but not limited to:
  • Write-up/ disciplinary actions
  • Summary of Alumni Ambassador to Alumni Board
  • By-Law and job description updates
• Maintains contact with other organizations throughout Utah Tech University
• Coordinate Alumni Ambassador member transitions.
• Remains fair and impartial during organization decision-making processes.
• Exemplifies vision and forward-thinking for the UT Alumni Association and Alumni Ambassadors and assists with strategic planning.

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Acts as the administrative assistant to the Alumni Ambassador Council.
• Records and prepares council meeting agendas and minutes.
• Controls and updates calendaring system.
• Maintains Alumni Ambassador records and information.
• Manages ordering of necessary uniforms and supplies.
• Manages and trains Alumni Ambassador council members on methods & manage permissions in each software/program.
• Manages internal correspondence.
• Manages sign-in/ roll-taking at each Alumni Ambassador event.
• Tracks and records council member office hours and schedule.
• Performs other duties and assignments directed from the President, Advisor, and/or Alumni Director.
• Prepares binders for each council member before each semester’s retreat/orientation.
• Attends all required Alumni Ambassador meetings and events.

VP OF PROGRAMMING

Scholarship: Full In-State Tuition

Office Hours: 6 hrs per week

Total Involvement Hours: 240 per semester (average 15 hrs per week)

• Serves as an executive on the Alumni Ambassador Council.
• Supervises and motivates the directors, assistant directors and committee members under the Programming branch.
• Envisions and creates opportunities for students to connect with its alumni through time, talent, or treasure.
• Manages alumni relations efforts and works with their Alumni Board member counterparts.
• Attends all required Alumni Ambassador meetings and events.

DIRECTOR OF PROGRAMMING

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Acts as chairperson or coordinates events and Alumni Ambassador programming .
• Strategize and implement student and alumni engagement efforts and new ideas.
• Support and develop the Legacy engagement plan.
• Propose and develop new events that help foster school spirit.
• Implement activities that support the mission of the Alumni Ambassadors.
• Assist in all assigned Homecoming, D-Week, alumni events.
• Collaborate and mentor assistant director on programming initiatives.
• Propose new traditions, events, and activities that foster school spirit.
• Attends all required Alumni Ambassador meetings and events.
• Coordinate with Career Services on events and projects.

DIRECTOR OF ALUMNI ENGAGEMENT

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Protects and defends traditions.
• Engages current students, alumni, and community in events and traditions.
• Coordinates opportunities for students to learn of traditions.
• Finds alumni mentors in matching careers and expertise of current students looking for mentoring opportunities.
• Creates traditions-based events that engage current students and alumni.
• Assists in all assigned Homecoming & D-Week events.
• Connects with alumni and develops targeted events towards alumni groups.
• Collaborates and mentors assistant director on creating an engaging agenda.
• Attends all required Alumni Ambassador meetings and events.

VP OF ADVANCEMENT

Scholarship: Full In-State Tuition

Office Hours: 6 hrs per week

Total Involvement Hours: 240 per semester (average 15 hrs per week)

• Serves as an executive on the Alumni Ambassador Council.
• Responsible for ensuring effective development strategies.
• Recruits Advancement Committee members.
• Supervises and motivates the directors, assistant directors, and community members under the Advancement Branch.
• Proposes new ideas regarding advancement opportunities and coordinates with their Alumni Board counterpart.
• Attends all required Alumni Ambassador meetings and events.

DIRECTOR OF RECRUITMENT

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Responsible for communications and coordination with Alumni Ambassador members.
• Proposes new engagement opportunities member recruitment and retention.
• Assists and supports the Vice President of Advancement with Alumni Ambassador relations and advancement opportunities.
• Coordinates and plans Traditions Taxi program.
• Attends all required Alumni Ambassador meetings and events.

DIRECTOR OF CAMPUS RELATIONS

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Coordinates with student clubs and organizations on campus to encourage participation in Alumni sponsored events, programs, and activities.
• Assists and supports the Vice President of Advancement with Alumni Ambassador relations and advancement opportunities.
• Communicates other campus opportunities for Alumni Ambassadors participation such as, Student Life mid-week events, Taste Around the World, holiday campus events and more.
• Attends all required Alumni Ambassador meetings and events.

VP OF PUBLIC RELATIONS

Scholarship: Full In-State Tuition

Office Hours: 6 hrs per week

Total Involvement Hours: 240 per semester (average 15 hrs per week)

• Serves as an executive on the Alumni Ambassador Council.
• Responsible for all Alumni Ambassador marketing efforts.
• Maintains branding and promotions for Alumni Ambassador events, programs, and activities.
• Assists Alumni Association as needed with promotions, social media, and marketing of alumni events, program, and activities.
• Coordinates social media, print, email, and other publicity campaigns.
• Coordinates the development of content and updates for the Alumni Ambassador website and main alumni website as needed.
• Supervises and motivates the Director of Media Production/Graphic Design, Director of Social Media and PR branch assistant directors and members.
• Coordinates and assists with updating the Traditions App.
• Attends all required Alumni Ambassador meetings and events.

DIRECTOR OF MEDIA PRODUCTION

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Creates and designs digital and print media for all Alumni Ambassador events, social media, and other projects as assigned.
• Maintains and organizes design folders.
• Supervises assistant directors of media production.
• Attends all required Alumni Ambassador meetings and events.

DIRECTOR OF SOCIAL MEDIA

Scholarship: Half In-State Tuition

Office Hours: 3 hrs per week

Total Involvement Hours: 112 per semester (average 7 hrs per week)

• Plans, creates and publishes content on Alumni Ambassador social platforms.
• Assists in creation of content for Alumni Association social platforms as needed.
• Collaborates and mentors assistant director on social media tasks.
• Develops social media analytic reports.
• Responsible for photography and videography at events and activities.
• Creates and coordinates social media video/photo content as needed.
• Maintains and organizes all media (video/photo) in folders.
• Has an understanding of media equipment such as cameras, video editing software, etc.
• Collaborates and mentors the Assistant Director in creation of videos, photos, and editing software.
• Attends all required Alumni Ambassador meetings and events.

Assistant Directors

Scholarship: $300

Office Hours: 1 hrs per week

Total Involvement Hours: 48 per semester (average 3 hrs per week)

Assistant directors get the chance to shadow and learn from other Alumni Ambassador Council members allowing for growth and learning before taking on a leadership position.